2023 Tax Deadlines For Palo Alto Startups

• JAN 31: Send 1099s to contractors and W2s to employees. 1099-MISC for nonemployee compensation must also be e-filed with the IRS.
• JAN 31: File Form 8809 for a 30-day extension to file W2s and 1099-MISC for nonemployee compensation.
• JAN 31: Send 1095-B and 1095-C forms to employees.
• JAN 31: Claim R&D Tax Credits on Form 941, and file annual Federal Unemployment Tax Act (FUTA) return on Form 940.
• MAR 1: IRS ACA Compliance 1094-B, 1095-B, 1094-C and 1095-C paper filings are due on this date (due March 31 if e-filing). File Form 8809 for a 30-day extension.
• MAR 1: Delaware Annual Franchise Report filing deadline: Pay a minimum of $400, and more if you have significant funding. Use the Kruze Delaware Franchise Tax calculator to estimate how much you owe, but work with your CPA to get the exact amount. 
• MAR 2: IRS 30-day automatic extension: Provide Form 1095-B and Form 1095-C to employees.
• MAR 31: Annual City of Palo Alto Business Registry filing due. Pay $54.
• MAR 31: IRS ACA Compliance 1094-B, 1095-B, 1094-C and 1095-C filings are due (eFile).
• MAR 31: 1099s and W2s must be e-filed with the IRS by this deadline.
• APR 1: 571-L Business Property Tax filing due. Initial deadline.
• APR 18*: C Corp Form 1120 Tax Return deadline. Can extend to October 16*.
• APR 18*: File the R&D Tax Credit Form 6765 with your tax return. Can extend to October 16*.
• APR 18*:  Federal Quarterly Estimated Tax first installment.
• APR 18*: CA Franchise Tax due. Pay $800.
• APR 30: Claim Research & Development Tax Credits on Form 941.
• MAY 7: 571-L Business Property Tax filing due. Final date to avoid 10% penalty.
• JUN 1: Delaware Quarterly Estimated Franchise Tax deadline. Pay 40% of estimated annual amount (if annual amount expected to exceed $5,000).
• JUN 15:  Federal Quarterly Estimated Tax second installment.
• JULY 31*: Claim R&D Tax Credits on Form 941 .
• SEP 1: Delaware Quarterly Estimated Franchise Tax deadline. Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000).
• SEP 15: Federal Quarterly Estimated Tax third installment.
• OCT 16*: C Corp Form 1120 Tax Return final due date if extension was filed.
• OCT 31*: Claim your R&D Tax Credits on Form 941.
• DEC 1: Delaware Quarterly Estimated Franchise Tax. Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000).
• DEC 15:  Federal Quarterly Estimated Tax fourth installment.
• ROLLING: CA Statement of Information due. Pay $25.

*Note: The deadline for federal tax returns and payments in 2023 is April 18, rather than April 15, which is a Saturday. Normally, when the tax deadline is on weekend or holiday, the deadline is moved to the next business day. However, Monday, April 17, is Emancipation Day, a holiday recognized in the District of Columbia, where the Internal Revenue Service is headquartered. The federal extension deadline for 2023  is October 16, since October 15 falls on a Sunday. Most states usually follow the same calendar for state income tax returns, but you can check with your state’s Department of Revenue for the most up-to-date information.

How Much Does a Startup Tax Return Cost? Try Kruze Consulting’sTax Preparation Pricing Tool.

If you are a Delaware C-Corp Palo Alto funded startup that needs tax help,contact us today!

PALO ALTO, STARTUPS AND TAXES

As the heart of Silicon Valley, Palo Alto has an international reputation as a technology hub. This deep pool of talent, and an extensive business, academic, and venture capital network, make Palo Alto a highly attractive location to launch a startup.

The most important taxing authorities for companies in Palo Alto are: 

• State of California Franchise Tax Board 
• State of California Employment Development Department 
• County of Santa Clara 
• City of Palo Alto Administrative Services

Palo Alto startups have tax deadlines beyond the traditional April 18th state and federal tax due dates, including the annual business registry filing and 571-L business property tax deadlines. See all the dates in the calendar above.

2022 Tax Deadlines for Palo Alto Startups

2022 startup tax deadlines are supplied for reference purposes only, and should not be used when making decisions in 2023 or beyond. Always consult your tax professional, and see our disclaimer below.

• ROLLING: CA Statement of Information due. Pay $25.
• JAN 31: Send 1099’ s to Contractors. Send W2’s to Employees. 1099-NEC for nonemployee compensation must also be e-filed to IRS on this date.
• JAN 31: Send 1095-B and 1095-C forms to Employees.
• JAN 31: Claim Research and Development Tax Credits on Prior Year Q4 Form 941, and file annual FUTA return on Form 940.
• FEB 28: W-2 and 1099-MISC, 1099-NEC filings are due on this deadline if paper-filing (due MAR 31 if e-Filing). File Form 8809 for a 30-day extension.
• FEB 28: IRS ACA Compliance 1094-B , 1095-B 1094-C and 1095-C filings are due on this deadline (if paper-filing, due MAR 31 if eFiling). File Form 8809 for a 30-day extension.
• MAR 1: Delaware Annual Franchise Report filing deadline: Pay a min. of $400, +more if you have significant funding.
• MAR 31: Annual City of Palo Alto Business Registry filing due. Pay $54.
• APR 1: 571-L Business Property Tax filing due. Initial deadline.
• APR 15: File the CA Franchise Tax due with Form 100. Pay $800. Extension for time to file return (not pay tax) can be filed.
• APR 15: Q1 CA Form 100-ES Q1 Estimated Tax due (30% of estimated tax).
• APR 15: C Corp Form 1120 Tax Return deadline. Can extend to OCT 15 with submission of form 7004.
• APR 15: File the R&D Tax Credit Form 6765with your tax return. Can extend to OCT 15 as mentioned above.
• APR 15: Federal Quarterly Estimated Tax 1st installment.
• APR 29: Claim R&D Tax Credits on Q1 Form 941.
• MAY 7: 571-L Business Property Tax filing due. Final date to avoid 10% penalty.
• JUN 1: Delaware Quarterly Estimated Franchise Tax deadline, Pay 40% of estimated annual amount (if annual amount expected to exceed $5,000).
• JUN 15: Federal Quarterly Estimated Tax 2nd installment.
• JUN 15: Q2 CA Form 100-ES Q1 Estimated Tax due (40% of estimated tax). Note, CA does not require a Q3 installment.
• JUL 29: Claim R&D Tax Credits on Q2 Form 941.
• SEP 1: Delaware Quarterly Estimated Franchise Tax deadline, Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000).
• SEP 15: Federal Quarterly Estimated Tax 3rd installment.
• OCT 15: C Corp Form 1120 Tax Return final due date if extension was filed.
• OCT 31: Claim your R&D Tax Credits on Q3 Form 941.
• NOV 15: File the CA Franchise Tax due with Form 100 (if extended).
• DEC 1: Delaware Quarterly Estimated Franchise Tax, Pay 20% of estimated annual amount (if annual amount expected to exceed $5,000).
• DEC 15: Q4 CA Form 100-ES Q1 Estimated Tax due (30% of estimated tax).
• DEC 15: Federal Quarterly Estimated Tax 4th installment.

If your Delaware C-Corp Palo Alto funded startup needs tax help contact us today!