FORM 6765: EVERYTHING YOU NEED TO KNOW

Credit for Increasing Research Activities

FORM 6765

FORM 6765

What is Form 6765?

Form 6765 is an IRS Form, under IRS tax code U.S. Code § 280C, that is the “Credit for Increasing Research Activities” - and informally known as the R&D Tax Credit Form.  This tax form can help startups save up to $250,000 on their payroll taxes. The Research and Development tax credit basically rewards companies for conducting research and development activities within the United States. 

Who should file Form 6765?

Form 6765 is for startups who engaged in qualified research & development activities, as defined by the IRS code. Unlike most tax credits in the United States, the R&D tax credit can offset payroll taxes - in effect, cutting an unprofitable company’s burn rate by reducing the employer’s portion of social security taxes.

Not every startup will qualify for the R&D credit. It is important to talk to your accountant to make sure that you qualify. 

How can a startup tell if they are eligible for the Form 6765?

The IRS has laid out several tests and outlines of qualifying and not qualifying expenses. The biggest item is to understand that all expenses filed under the Sixty-Seven Sixty-Five must be in the United States. Digging in:

What are “qualified” R&D activities?

The R&D credit is allowed for expenses paid or incurred for qualified research. But, what is considered “qualified research”? According to the IRS, qualified research for discovering information that is technological in nature and its application must be intended for use in developing a new or improved business component of the taxpayer.

The basic premise is that you can’t rehash the wheel so-to-speak. The research must be for something new. The IRS has a four part test to determine if your R&D expenses qualify:

  1. Qualified Purpose: The project must be specific and defined; no mindless tinkering allowed. 
  2. Elimination of Uncertainty: The project must be legitimately advancing the “science” of your business or products, and your team must have attempted to eliminate uncertainty about the development process/project.
  3. Process of Experimentation: The company must document that it is using either a scientific method or trial and error process.
  4. Technical: The work must be grounded in the hard sciences like engineering, chemistry or biotechnology - note that “computer engineering” and “computer science” meets this test in many cases. This means that Software as a Service companies, for example, may be able to use this credit.

WHAT ARE “UNQUALIFIED” R&D ACTIVITIES FOR 6765?

Not all expenses qualify. Check with your CPA to find out if your research activities qualify.  Here are some examples of expenses that generally are not allowed:

  • Research conducted after the beginning of commercial production
  • Research adapting an existing product or process to a particular customer’s need
  • Duplication of an existing product or process
  • Surveys or studies
  • Research relating to certain internal-use computer software
  • Research conducted outside the United States, Puerto Rico, or a U.S. possession
  • Research in the social sciences, arts, or humanities
  • Research funded by another person (or governmental entity)

Why should I file Form 6765?  

Startups should file Form 6765 because they can get up to $250,000 in cash refunds quickly, even if the startup doesn’t have any revenue or is running at a loss.  Want to see how much your startup could potentially get back with the R&D tax credit? Estimate your credit using our free calculator.

Who is eligible to file Form 6765 R&D Tax Credit?

Most startups with these qualities are eligible for the R&D Tax Credit.  Most, but not all, of these traits are frequently seen for startups who can achieve the R&D Tax Credit:

  1. Delaware C-Corporation
  2. Venture backed
  3. Employs Engineers (Software, Mechanical, Chemical, or otherwise)
  4. Hires Domestic R&D Contractors
  5. Utilizes Amazon Web Services, or similar Cloud Computing Hosting Platform
  6. Purchases supplies and hardware components to build a new hardware product
  7. Has secured, or will secure patents
  8. Incorporated within 5 years
  9. Is within the Software, Hardware, Clean Energy, or Biotechnology Industries
  10. Generates less than $5M in revenue, or no revenue at all

How is Form 6765 pronounced?

When speaking with your startup accountant, refer to Form 6765 as “Sixty-Seven, Sixty-Five.”  In fact, most accountants refer to these forms with the first two numbers, followed by the second two numbers.  For example, a Form 1040 is “Ten-Forty” and a Form 1120 is an “Eleven-Twenty” 

How do I file Form 6765?

Form 6765 is filed as part of the 1120 package, also known as the Annual Income Tax Return for C-Corporations.  Form 6765 is also accompanied by Forms 3800: General Business Credit within the 1120 package, and then also accompanied by Form 8974: Qualified Small Business Payroll Tax Credit for Increasing Research Activities, which is filed quarterly after the 1120 package has been filed.

When Do Startups Need to File a 6765 Form?

Form 6765 must be filed or extended by April 15th of every year in order to capture the cash-back payroll tax credit and collect up to $250,000.  If the 1120 package is extended, you must file by Oct 15th of every year.  If you fail to file timely, you lose out on the cash-back payroll tax credit to $250,000.  Even if your startup is not generating revenue, or is unprofitable, you must file on time to collect the cash-back payroll tax credit of up to $250,000.

Can I file form 6765 myself, or have an R&D software program file form 6765 for me?

Yes, you can file Form 6765 yourself by completing the Form manually or completing it through a software provider such as Intuit TurboTax.  Keep in mind that you will need to complete the entire 1120 package as well. Realize that this form is likely the number one reason unprofitable, VC-backed companies are audited by the IRS - and that major corporations M&A teams will likely conduct due diligence on any tax credits so that they do not assume any unexpected liabilities. Beware of the following possible issues if you DIY or use a software solution:

  1. Overstated Form 6765: with a potential $250,000 in cash back, it can be easy to pile on “qualified” expenses that the IRS doesn’t truly consider to be qualified R&D.  For example, we often see Founders mistakenly include employees who are engaged in Quality Assurance with the R&D process, but this activity is strictly forbidden from being included in the R&D calculation.  There’s a myriad of other qualifications.  The more cash back you are getting from the IRS, the more ripe you are targeted for an audit.  You are, after all, taking money from them - which is arguably worse than understating your taxes.  If the audit demands that you pay back the money and your startup has either gone out of business or doesn’t have the money, YOU the founder are liable and will have to pay the tax bill.
  2. Understated Form 6765: there’s also the possibility of understating the amount of R&D that your company engaged in.  In this case, you could be leaving tens of thousands in cash, every year, unclaimed. 

In sum, we highly recommend that you work with a tax CPA to file both your 1120 and your FOrm 6765 R&D Tax Credit to ensure that your startup claims all reasonable and qualified R&D expenses in order to achieve up to $250,000 in cash back every year.  

Finally, if you do choose to file Form 6765 and 1120 yourself, the work does not stop there.  You will need to file and monitor Form 8974: Qualified Small Business Payroll Tax Credit for Increasing Research Activities, every quarter with your payroll provider until the full credit is claimed, which often takes 5 quarters. This lead us to another problem that we see every year:

What if my payroll provider does not get my company the credit due under Form 8974?

We regularly see payroll providers who make mistakes getting the credit to their startup clients. This error could cost your company hundreds of thousands of dollars! When we prepare the Form 6765 for our bookkeeping clients, we help make sure that they get the credit that they are owed. If you DIY this form, make sure you talk to your payroll provider to understand what you need to get to them and when you’ll benefit from the credit.

Should a CPA accept a non-CPA prepared Form 6765?

As one of the leading CPAs serving VC-backed startups, we prepare hundreds of corporate tax returns every year - and we do not accept outside, non-CPA prepared Form 6765’s for several specific reasons:

  1. Liability - payroll tax credits are a leading cause of audits for cash-burning startups. It’s the tax preparer who bears this risk, so using a non-CPA prepared dramatically increases the risk of the return. We do not recommend our fellow business CPAs take on the risk of outside tax credit work.
  2. Cost - any CPA worth their salt will want to dig in on any outside 6765. That increases the cost of preparing a return. If a client asks us to take a look at a third-party 6765 - in particular ones prepared by “automated” systems, we regularly find significant errors. The work to untangle these errors and keep our clients out of trouble is not worth the effort or risk, so we prepare these forms for our clients ourselves. 
  3. Timing - the Form 6765 has to be filed with the Form 1120. We can’t delay the filing of our clients’ Form 1120’s. It’s not worth the risk of delaying or missing deadlines, when we know we can prepare this form on time, usually at a lower cost.

Caveat: The information on this page intended as general guidance and it doesn’t substitute the need to work with a professional. It’s also a high level overview and is in no way complete. Your company is unique; contact Kruze Consulting.