What is a sample chart of accounts for SaaS companies?

Looking at the Chart of Accounts can be a bit dense so I’ve decided to presenting a sample P&L, and also a table with the chart of accounts below. (The goal of the Chart of Accounts is to get the accounts to track to the appropriate location on the financial statements.) Take a look at the screenshot below, the see the sample SaaS chart of accounts below, and structure your Chart of Accounts accordingly:

Caveat: your business is unique, so you may need to do some tailoring!

Seed SaaS Chart of Accounts

Account	Type	Detail Type
Bill.com Money In Clearing	Bank	Cash on hand
Bill.com Money Out Clearing	Bank	Cash on hand
SVB Checking	Bank	Checking
SVB MMA	Bank	Checking
SVB Savings	Bank	Checking
Accounts Receivable (A/R)	Accounts receivable (A/R)	Accounts Receivable (A/R)
Loans to Shareholders	Other Current Assets	Other Current Assets
Prepaid Expenses	Other Current Assets	Development Costs
Prepaid Rent	Other Current Assets	Other Current Assets
Undeposited Funds	Other Current Assets	Undeposited Funds
Accumulated Depreciation	Fixed Assets	Other fixed assets
Computer Equipment	Fixed Assets	Other fixed assets
Furniture and Equipment	Fixed Assets	Other fixed assets
Leasehold Improvements	Fixed Assets	Other fixed assets
Accumulated Amortization	Other Assets	Other Long-term Assets
Deposit on Rental	Other Assets	Other Long-term Assets
Patents	Other Assets	Other Long-term Assets
Security Deposit	Other Assets	Other Long-term Assets
Accounts Payable (A/P)	Accounts payable (A/P)	Accounts Payable (A/P)
Amex Credit Card	Credit Card	Credit Card
401(K) Payable	Other Current Liabilities	Other Current Liabilities
Accrued Expenses	Other Current Liabilities	Other Current Liabilities
Accrued Interest	Other Current Liabilities	Other Current Liabilities
Payroll Liability	Other Current Liabilities	Payroll Tax Payable
Reimbursement Liability	Other Current Liabilities	Other Current Liabilities
SF Taxes Payable	Other Current Liabilities	Other Current Liabilities
Loans from Shareholders	Other Current Liabilities	Other Current Liabilities
Unearned Revenue	Other Current Liabilities	Other Current Liabilities
Common Stock	Equity	Common Stock
Opening Balance Equity	Equity	Opening Balance Equity
Retained Earnings	Equity	Retained Earnings
Series Seed	Equity	Preferred Stock
Series Seed: Seed Series Financing Costs	Equity	Accumulated Adjustment
On Demand Revenue	Income	Other Primary Income
Subscription Revenue	Income	Other Primary Income
Hosting	Cost of Goods Sold	Cost of labor - COS
Merchant Account Fees	Cost of Goods Sold	Other Costs of Services - COS
Subcontractors	Cost of Goods Sold	Cost of labor - COS
Advertising and Promotion	Expenses	Other Miscellaneous Service Cost
Advertising and Promotion: Advertising	Expenses	Other Miscellaneous Service Cost
Advertising and Promotion: Collateral - Swag	Expenses	Other Miscellaneous Service Cost
Advertising and Promotion: Conferences and Tradeshows	Expenses	Other Miscellaneous Service Cost
Advertising and Promotion:Public Relations	Expenses	Other Miscellaneous Service Cost
G & A Expense	Expenses	Dues & subscriptions
G & A Expense: Bank Service Charges	Expenses	Other Miscellaneous Service Cost
G & A Expense: Computer and Internet Expenses	Expenses	Other Miscellaneous Service Cost
G & A Expense: Insurance Expense	Expenses	Other Miscellaneous Service Cost
G & A Expense: Janitorial Expense	Expenses	Other Miscellaneous Service Cost
G & A Expense: Office Expenses	Expenses	Other Miscellaneous Service Cost
G & A Expense: Payroll Processing Fee	Expenses	Other Miscellaneous Service Cost
G & A Expense: Utilities	Expenses	Other Miscellaneous Service Cost
Meals & Entertainment	Expenses	Other Miscellaneous Service Cost
Meals & Entertainment:Coffee	Expenses	Advertising/Promotional
Meals & Entertainment: Dining Out	Expenses	Advertising/Promotional
Meals & Entertainment: Office Meals	Expenses	Advertising/Promotional
Payroll Expenses	Expenses	Payroll Expenses
Payroll Expenses: Employee Benefits	Expenses	Office/General Administrative Expenses
Payroll Expenses: Employer Payroll Taxes	Expenses	Other Miscellaneous Service Cost
Payroll Expenses: Salary Expense	Expenses	Other Miscellaneous Service Cost
Payroll Expenses: SF Payroll Tax	Expenses	Other Miscellaneous Service Cost
Professional Fees	Expenses	Other Miscellaneous Service Cost
Professional Fees:Accounting & Finance	Expenses	Advertising/Promotional
Professional Fees: IT	Expenses	Advertising/Promotional
Professional Fees: Legal Fees	Expenses	Other Miscellaneous Service Cost
Professional Fees: Other Professional Services	Expenses	Advertising/Promotional
Professional Fees: Recruiters	Expenses	Advertising/Promotional
Professional Fees: Upwork	Expenses	Advertising/Promotional
Rent Expense	Expenses	Other Miscellaneous Service Cost
Travel Expense	Expenses	Other Miscellaneous Service Cost
Travel Expense: Airfare	Expenses	Other Miscellaneous Service Cost
Travel Expense: Ground Transportation	Expenses	Other Miscellaneous Service Cost
Travel Expense: Lodging	Expenses	Other Miscellaneous Service Cost
Web Services	Expenses	Other Miscellaneous Service Cost
Web Services: 1Password	Expenses	Advertising/Promotional
Web Services: Adobe	Expenses	Advertising/Promotional
Web Services: CircleCI	Expenses	Advertising/Promotional
Web Services: eShares	Expenses	Advertising/Promotional
Web Services: Fullstory.com	Expenses	Advertising/Promotional
Web Services: Google Apps	Expenses	Advertising/Promotional
Web Services: Heap Analytics	Expenses	Advertising/Promotional
Web Services: Intercom.io	Expenses	Advertising/Promotional
Web Services: Recruiting Software	Expenses	Other Miscellaneous Service Cost
Web Services: Salesforce	Expenses	Advertising/Promotional
Web Services: Slack	Expenses	Advertising/Promotional
Uncategorized Expense	Other Expense	Other Miscellaneous Expense
Amortization Expense	Other Expense	Other Miscellaneous Expense
Depreciation Expense	Other Expense	Depreciation
Interest Expense	Other Expense	Amortization
Tax Expense	Other Expense	Other Miscellaneous Expense